Bear Clair Road Manager

⚖ Legal Notice Bear Clair is not a lawyer. The contracts, forms, and documents generated by this app are reference templates based on industry experience — not legal advice. Always have a qualified entertainment attorney review any contract before signing. Laws vary by state and jurisdiction.

Tour Name

Not Set

Edit in Tour Settings

Total Shows

Scheduled dates

Crew / Band

Personnel on file

Tour Budget

Total allocated

Quick Setup

Start Here

Tour Name

Artist / Band Name

Tour Start Date

Tour End Date

Road Manager Name

Today's Schedule

Show Day

Time	Event	Status
12:00 PM	Lobby call / load out	Pending
2:00 PM	Arrive venue / load in	Pending
4:00 PM	Sound check	Pending
6:00 PM	Dinner break	Pending
8:00 PM	Doors open	Pending
9:00 PM	Show time	Tonight

Quick Links

Jump To

Band Contract

Musician Contract

Rider Agreement

I-9 Form

Venue Contract

Hotels

Travel

Budget

Emergency

Ask Bear AI

Day Sheet Generator

Show Day Info

Date

Venue Name

Venue Address

Venue Phone

Venue Capacity

Promoter Name

Promoter Phone

Box Office %

Times

Lobby Call

Load In

Sound Check

Dinner Break

Doors

Show Time

Set Length

Curfew

Load Out

Lodging

Hotel Name

Hotel Address

Check-In Time

Check-Out Time

Notes / Special Instructions

Tour Schedule

All Dates

Date

City / State

Venue

Guarantee ($)

Status

Date	City	Venue	Guarantee	Status
No shows added yet

Crew & Band Roster

Personnel

Full Name

Role

Phone

Per Diem ($)

Day Rate ($)

Roster

Name	Role	Phone	Per Diem	Day Rate
No crew added yet

Band Performance Contract

Generate & Print

Artist / Band Name

Purchaser / Buyer Name

Performance Date

Venue Name

Venue Address

Show Time

Set Length

Guarantee Amount ($)

Deposit Amount ($)

Deposit Due Date

Box Office Split (if applicable)

Radius Clause (miles)

Additional Terms / Rider Requirements

Musician Employment Contract

Sideman Agreement

Hiring Entity (Employer)

Musician Name

Instrument / Role

Tour / Engagement Name

Start Date

End Date

Weekly Rate ($)

Per Diem ($/day)

Employment Type

Notice Period (days)

Special Terms / Equipment Responsibilities

Rider Agreement Builder

Technical + Hospitality

Artist Name

Show Date

Technical Rider — Sound

PA System Required

FOH Console

Monitor Console

Stage Monitors

Inputs (# of channels)

Subwoofers

Backline

Drum Kit

Bass Amp

Guitar Amps

Keys / Piano

Hospitality Rider

Dressing Rooms (#)

Crew Meals (#)

Buyout Amount ($)

Hospitality / Catering Requirements

Parking / Load-In Requirements

I-9 Employment Eligibility & Tax Forms

Federal Compliance

            ⚠️ NOTICE: This form generates a reference sheet for your records. Official government forms must be obtained from uscis.gov (I-9), irs.gov (W-4, W-9), and ssa.gov. Consult a tax professional or entertainment attorney for compliance.
          

I-9 Eligibility

W-4 Withholding

W-9 Independent Contractor

1099 Checklist

Employee Last Name

Employee First Name

Middle Initial

Date of Birth

Social Security # (last 4)

Address

Citizenship Status

Employer / Hiring Entity

Venue / Promoter Contract

Performance Agreement

Artist / Act Name

Artist Representative

Venue / Promoter

Venue Address

Event Date

Doors / Show Time

Ticket Price

Capacity

Artist Guarantee ($)

Deposit Amount ($)

Box Office Split

Merch Split

Venue Responsibilities / Provisions

Hotel Management

Lodging Tracker

City / Show Date

Hotel Name

Address

Phone

Confirmation #

Rate ($/night)

Check-In Date

Check-Out Date

# of Rooms

Rooms Under

Notes (parking, pet policy, shuttle, etc.)

Lodging Log

No hotels added yet

Travel Log

Flights / Bus / Drives

Travel Type

Date

Departure City

Destination City

Depart Time

Arrive Time

Carrier / Driver

Confirmation / Booking #

Cost ($)

# of Travelers

Itinerary

Date	Type	Route	Carrier	Depart	Arrive	Cost
No travel legs added

Maps & Routing

Directions & Mileage

Origin

Destination

Venue Quick Lookups

            Search for venues, restaurants, hospitals, gas stations, 24-hour pharmacies near your show location:
          

Location / City

Search For

Mileage Log

Date

From → To

Miles

Date	Route	Miles
No mileage logged

Tour Budget

Income & Expenses

Category

Description

Amount ($)

Budget Summary

Total Income

Total Expenses

Net Profit

Category	Description	Amount
No budget lines added

Sound Advance Sheet

Technical Advance

Artist Name

Show Date

Venue Name

Venue Sound Contact

Number of Band Members

Total Inputs Needed

Monitor Mixes Needed

IEM Mixes (if any)

Input List (describe each channel)

Special Requests / Notes to House Engineer

Emergency Information

Critical Contacts

            🚨 EMERGENCY: 911  |  POISON CONTROL: 1-800-222-1222  |  CRISIS LINE: 988
          

Band Manager Phone

Booking Agent Phone

Tour Attorney

Insurance Company / Policy #

Local Hospital (current city)

Local Police Non-Emergency

Roadside / Bus Breakdown

Equipment Insurance Claim

Medical Info (Confidential)

Blood Types on File

Known Allergies (crew/band)

Emergency Procedures / Protocols

Ask Bear AI

Road Manager Intelligence

Hospitality Rider Tips

Common Mistakes

Box Office Settlement

Sound Advance Call

Negotiate Guarantee

Protect the Artist

Radius Clause

Bad Promoter Situation

Hey — I'm Bear Clair's Road Manager AI. 45 years in the business, dozens of tours, hundreds of shows. I've been in every situation you're about to face. Ask me anything: contracts, riders, settlements, crew problems, promoter disputes, routing, per diems, tax forms, sound advance — whatever you're dealing with on the road. I'll give you a straight answer.

Load In

Show Day

Load Out

Tour Advance

Departure Day

Load In Checklist

Pre-Show

Show Day Checklist

Day Of Show

Load Out Checklist

Post-Show

Tour Advance Checklist

Pre-Tour

Departure Day Checklist

Hotel Checkout